Document Management in the Cloud for Business of All Sizes

Collecting customer’s documents and searching through large volumes of paper documents is never easy. The evolution of Document Management System made document handling simple and easier for SMBs and large enterprises.

Understanding DMS:

In a nutshell, it’s an automated solution that digitized all paper records and organized them in a way which allows smooth access to all its users. The DMS software is designed to easily store, share, manage and improve your overall digital documents in a centralized location.

Cloud Document Management Software and its Core Benefits

  • Reduce Storage Space:

Did you know commercial properties are increasingly looking for document storage space which adds onto the expenses just to store its paper documents? As a result, companies are renting and creating maximum storage space for the same. On the contrary, a software-based document management solution reduces the need for buying or creating file cabinets, boxes and storage bins for your valuable assets.

  • Keep Content Organized:

DMS is integrated with an online management platform that organizes and manages all content.  In fact, each and every user has adequate storage space to manage document under his or her care. In addition, all documents stored are easily accessible to everyone unrestricted. The most critical business processes such as traffic analyses can be easily done with DMS.

  • A One-click Update:

Whenever a new version of the software is available, you can upload the same to the existing files. A manual check for updates is available in the DMS program.  To do this, click the tools menu and Internet updates. The program will proceed to download if any update is available for download. 

  • Better Security:

Document security is paramount for any business. Keeping paper documents at office makes them prone to risks like theft, fire, flood or other disasters. With DMS, all your business’ confidential information are backed and completely secured in the DMS cloud. DMS documents can be controlled at the folder level which can also record an audit trail, providing information as to who has viewed it.

  • Collaboration:

To promote business productivity and efficiency, DMS creates an opportunity for users to access documents remotely, from any location across the globe. It allows only registered users to check-in and out of files to ensure that no unauthorized user is making edits at the same time. Information sharing and collaboration are a lot easier with this software.

  • Full Access on Mobile:

Most of your business’ tasks can be done without being present at the office. This is possible with the help of mobile devices. DMS is integrated with a mobile app to enable the team to access information at any time 24/ 7, online or off online.  Aside from this, clients can have access to over 40 key data sources. 

  • Administrator Control:

Urbansoft cloud DMS is built with necessary tools that enable all companies to set up and personalize the portal depending on the company’s culture. Meaning, the administrators can decide the setup of the portal, personalize document, organize major navigation, lock in the template design, select necessary modules and allow or restrict permissions to each of the system users.

Are you ready to ensure accuracy and efficiency with Urbansoft Cloud Document Management Software? Find out everything you need to know to get the right document management solution.Contact us now!

Website Redesign- 5 Ways It Boosts SEO Rankings

Website design and re-design could cut an edge in your pocket, but most consider it the best way to get a growing business or any business as a matter of fact, to yield more than one’s expectations in terms of ROI. Note that your website is the digital storefront of your company and in consequence needs to be kept up-to-date and fresh for viewers. When searchers view your site, they should be able to comprehend what the business is all about at a glance and with ease. To get your business out there, do not cast aside the following aspects.

Website Usability:

How does a friendly website improve SEO rankings? On the whole, search engines reward sites that are user-friendly, meaning a site with high user engagement and rich keywords. Search engines reward such sites by increasing their online presence. When sites are redesigned to meet market demands, visitors are likely to stay longer to view more pages and re-visit again.

How to Contribute to Website Friendliness?

  • Page Load Speed:

No one likes waiting for pages to load. They rather go to a friendly site. The good news is that in the course of redesigning, caching plug-ins are cleaned, streamlined; images are optimized to reduce the number of plug-ins, reducing redirects, making loading faster. These create good user experiences, improving benefits not just for your clients but for your business as well.

  • Content & Visual Elements:

When you talk about content and design visualization, it has to deal with the choice of font, header tags, and other typographic elements. These aspects of web design are combined to deliver an accurate message to the audience. In effect, readers get the information faster when it’s concise, unique and relevant. 

  • Mobile Optimization:

Like never before, users take advantage of content displayed on mobile devices more than on other gadgets. If your website is not mobile optimized, user experience and the conversion will decrease.  It’s time for website redesign to ensure that visitors who access your site from mobile devices have a satisfying experience.

  • Brand Uniformity:

Establishing and maintaining brand uniformity enable a business stand out from the crowd. It’s usually identified through a logo. How? A unique logo placed on all printed materials and online profiles showcase who you are and what you do.  Most essentially, the logo’s elements must be integrated into the website design to maintain brand consistency.

  • Social Sharing:

In order to boost up traffic through social media channels, it is essential to integrate social sharing buttons on your website. Installing social sharing buttons on your website makes it easier for users to share your content, which in turns leads to higher searches and rankings.

Are you looking to improve your Website Ranking?

A well-managed website encourages customers to rely on your products and services. Developing and redesigning websites make businesses more accessible to customers. Emerging trends in design for your site create user-friendliness and help its users get useful information anytime they visit.

We at Urbansoft have the best website packages that provide you varied services to meet your exact needs. Find out more about other services we provide.  Contact us today!

5 Tips to Becoming a Tech-Savvy Accountant

Becoming a tech-savvy accountant is essential and a wise move. It’ll amaze you to see lots of opportunities available for an accountant. The opportunities ensure that the future of the accounting profession not only depends on the numbers they deal with but the ability to attract talent to stay relevant and competitive with the trending technology. Technology makes accountancy practices user-friendly for staff, and clients, and eliminates most of the fixed costs involved in running the practice.

So the question arises, are you meeting your client’s ever changing accounting demand? If no, here are a few tech-strategies and recommendations to get there!

  • Don’t Miss-Out on Opportunities:

You will have a better chance of doing better when you invest resources in learning new technologies. Any company that doesn’t invest misses out on opportunities to increase their financial worth. You need an investment that will ease the stress of manually entering of the accounting balance and collecting a box of receipts from your clients. The loss is always higher when you never invest.

  • Prioritize Customer Experience:

At Urbansoft, we believe customer experience is top priority. That’s why we make sure that customers have good understanding of the accounting solutions we provide. This includes customer services, processing of orders, project delivery, follow-up, sending acknowledgments and continuous product improvement.  By doing so, we provide better-satisfied experiences, control, and choice across industries.

  • Seek Expert Assistance:

During the course of helping our clients with new technologies, we notice many common challenges they experience with the same. It’s okay to experience such at first, and after seeking help, you would become a pro. However, this has to be a continuous effort, often you need to adopt a different perception to use new technological innovations and avoid the risk of not adopting it.

  • Start within your Budget:

To get started, figure out where you are now and what you value. If you don’t know which course to take, perform a financial assessment. Your present financial state and goal can give you a clue about the software you need. Note that our solutions can help you decrease expenses as well as balance the same with savings.

  • Partner with Solution Providers:

Have you considered partnering with an accounting software vendor? By saying this we mean partnering with a vendor who regularly incorporates users’ feedback into the development process with a structured approach to collaborating and prioritizing their ideas. This is an essential part to running a business, as it plays a valuable role in helping the management provide the best to the clients whom they value.

Accounting has never been easier. With a complete audit trail and full visibility, you are in control of your accounting. Therefore, seamlessly connect your entire enterprise; and your accounting staff can focus their efforts on analysis and follow-up, rather than data entry with fitted solutions.

Find out more about how to improve your businesses, contact us today!

How to Modernize your Accounting Practices & Procedures?

Managing professional accounting services and practices involve staying ahead of the new trends and methodologies. The accounting world is evolving and requires businesses to work hard to dance to its tune and keep pace in the game.

Financial Diagnosis:

The underlying principle behind financial diagnosis is scrutinizing your company’s financial situation to identify the areas that require new strategies; which will help you develop, maintain, and improve financial practices.  So, step out and take a look at what you can use to create an experience that clients value.

 To Start Off, here are A few Trends to Put into Action.

  • Understanding Different Technologies & their Roles:

Technology had changed the way every industry functions, including accounting services, particularly dealing with large data. With so much innovation taking place, each ranging from cloud-based accounting software to process automation and artificial intelligence, understanding different technological roles and their trends will no doubt help you strategize your accounting practices to achieve maximum efficiency. 

  • Focus on Digital Transformation:

A number of technology are now available to enable the digital transformation of accounting and finance. Therefore, human accounting and finance professionals ought to adjust to the changes that the software will bring to their profession; a complement to human brain-power. For instance, use of an integrated software to automate an accounting processes can improve operations, reduce the costs and help you earn maximum ROI. An automated accounting processes can improve operations and reduce expenses using cloud computing, robotics analytics, cognitive technologies, and many more thereby helping you achieve enhanced productivity and increased ROI.

  • Work Remotely:

In order to help customers get the best of their investments and to step into the next stage of digital development, Urbansoft helps modify solutions based on technological evolution keeping clients’ needs in mind. We understand that most of our clients work remotely; hence, we channel our software towards their needs. We also provide them with digital transformation ideas to help them focus their attention on the right problems. 

  • Stay Ahead of the Competition:

 Off late the question of how to stay ahead of the competition is the biggest question often on the minds of many businesses particularly small-business enterprises. In distinct markets, one big idea that makes firms stay competitive depends on their choice to employ new technologies. Getting up-to-date with technologies that can assist accounting practices and procedures of your organization from time to time can be the key to achieving your business goals.

  • Follow- Up:

Promoting your accounting practices involves proper planning, implementation, as well as follow-up. These are the keys needed to ensure you have success with the accounting solution you decide upon.

Urbansoft &its NEW Cloud Accounting Software in collaboration with SAGE:

n outstanding component that adds to success for small or large business establishments is sound and consistent accounting practices and procedures. Though there is much software available in the market, custom made accounting software as designed at Urbansoft are hard to find. Since accounting plays a critical role in managing a business, there are a few specific features that an enterprise owner seeks out to guarantee that his needs are met effectively and most importantly, securely.

Some Features of the Accounting Software are:

  • Reporting and analysis
  • Graphics
  • Automation
  • Automatic updates
  • Customization
  • Interoperability
  • Scalability
  • Expandability
  • Security

Find out more on our other solutions that will help you develop your businesses faster. Connect with us today!

Why Sage ONE is the best choice for Accounting?

Sage accounting is one of the leading solutions and the easiest tools that enable all business types to manage accounting activities without delay. SAGE in partnership with URBANSOFT provides a wide range of accounting software tailored to suit any size and nature of business. The software is programmed and designed with copious facilities that automate all of the accounting processes to make accounting easier, faster and more accurate.

Some of what you can expect within the systems include, automatic update of the general ledger, customer and supplier records, invoice printing, payment options, automatic calculation of payroll, summary of customer accounts with overdue balances, valuation of stock, sales analysis, VAT returns, automatic altering of stock levels and a few more.

Sage Cloud Accounting Software Benefits:

  • Better Insight into Your Finances:

As a business manager, you need tools that easily showcase financial insights to negotiate better rates and locate cost savings opportunities for key expenditures. In extension, it helps view the big picture of your organization’s finances. Our accounting system provides real-time insight and helps you gain accurate visibility for your finances.

  • No Human Errors:

From the onset, human errors have been the cause of top corporate tax and accounting mistakes. However, organizations using Sage accounting solutions totally rules out human errors and avoids the redundant costs that result from flaws.  How? It integrates fully-equipped computerized tools within the system that ensures perfect entering and storing for all financial data of your business.

  • Go Mobile with Sage Accounting:

The mobile apps are an extension of our services to clients. What do we mean? Using your tablet or mobile device, you can work, discuss with your team, clients, and access your tax, accounting documents anytime, from any location across the globe.

  • Maximize Time:

By taking full advantage of our wide-range time-saving financial management solutions software, you stand the likelihood of controlling your finances and reduce time spent on administration and focus on other things you love to do.

  • Security BackUp:

On the whole, a standard security procedure is integrated within the Sage cloud accounting software to back up data, and save the same in a safe place.  If there happens to be any disruption in the system, all your business data remains secure. All you need is to have a secure cloud backup software in place to ensure round-the-clock retrievability of your accounting data.

  • User-Friendly Software:

Sage accounting systems are quick to set up and easy to use even when businesses grow and data involved is more complex.  The systems examine all data easily and make all process much simpler than manual accounting.

  • Cost-Effective:

Sage accounting systems provide higher productivity at lower costs. Its ability to be quick and efficient makes businesses much more cost-effective than paper-based accounting. The software is maintained on a very low monthly subscription which makes it highly affordable, enables quick ROI, and maximizes profit.

Reach out and get to know more on Sage accounting and our other award-winning solutions that could help your business grow. Call us!

OUTSYSTEM Platforms to Ensure Application Security

Web risks keep companies anxious when an extensive set of built-in security features aren’t in place.  There’re a few things that keep businesses ever safe online. The good news is that any application built with OutSystemholds a major assurance to security over its complete life cycle. OutSystem in partnership with Urbansoft Technologies presents additional security that assists with monitoring using a SOC2 compliant low-code cloud platform. This evaluates the companies’ information systems relevant to security, processing, privacy, availability, and integrity. Let’s see how!      

               

  • Application Security:

When your web or mobile applications are built with OutSystems, the entire business benefits from additional security with help from application security net codes.  Urbansoft’s built-in applications use secure code patterns that protect businesses from all common and unforeseen threats. This helps to effectively protect your sensitive data, minimize risks and ensure that all applications are built securely. 

  • Security Upgrade:

In order to ensure high-security standards for generated applications, we provide security assessment automated-tools for every new product release.  The purpose of these tools are to analyze and scan vulnerability during regression testing. All customers’ applications integrate the new security automatically keeping the cost of maintaining applications designed using OutSystems at aminimal.                                     

  • Secure Private Networks:

If your networks are built on OutSytem cloud on-premise or in the private cloud, unauthorized access or usage through an outside network is completely denied. What’s more, we integrate a VPN connection that creates an isolated network and another layer of access control using IP filtering to allow you to view and issue access control to your networks.                                                                                                             

  • Integrity Monitoring:

At Urbansoft, we believe integrity monitoring goes beyond development. With OutSystem Sentry baselines, we build applications that evaluates, analyzes your business environment, and steadily checks files, settings, folders, and processes to detect any unauthorized changes. This helps to protect the brand’s image.

  • Security Auditing:

OutSystems keeps a log of all the tasks IT users perform while making them available for assessment and auditing at all times. This makes follow-ups easy when problems arise and prevents any violation of the assests at hand, ensuring that all actions aretracked easily. This includes usage of applications, infrastructure, deployment plans etc.

  • Additional Auditing:

OutSystem logs tracks and keeps an eye on each and every activity developers, application managers, and system administrators are performing for future audit. This includes activities such as deployment of a new version of an application, addition or deletion of a storage component, deleting an application or component, any access to the system, modifying user configurations, change of content and many more.

Urbansoft in connection with OutSystem ensures that our clients across the globe get the security they need through well-planned implementation, customization, and consulting. We build #1 low-code platforms that visualizes and develop entire applications, easily integrate with other systems, and add personalized custom codes as and when needed. All of our built-in OutSystem web and mobile apps ensure full security over your business life span.

Let’s connect and discuss the advantages of our OutSystem security solutions, a recent addition to our product list from Urbansoft

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