How to Utilize Microsoft SharePoint to the Fullest?

SharePoint has essential features suitable for all sorts of businesses. There are a lot of tasks you wish to perform easily and quickly as possible to avert delays in delivering your clients’ projects.  Its unique tools can be modified to meet all the business and cultural needs of your organization. SharePoint Services leverages a desktop friendly approach to help you execute your complicated tasks successfully.  If you’re contemplating on employing Microsoft SharePoint, don’t go into it straight away. But before that, let’s learn its entailments to enable you to utilize its features to the fullest. Here are facts to ponder on.

 

  • SharePoint Simplifies Traffic Distribution:

Using an exchange server to manage your email traffic is tedious and slow-paced. Microsoft SharePoint can simplify your email traffic distribution. All you need is to create a single SharePoint site group for receiving exchange traffic and allow the system to do the rest of the work.

 

  • SharePoint Integrate Bot Connector:

Microsoft presents about 24 bots with diversity functions that enable users to leverage productivity. For example, there is T-Bot that can answer your team’s frequently doubts. If you integrate a chatbot on your SharePoint bot connector, your team can connect to all your social platforms like Facebook, Twitter, Web chat, Skype, and slack easily.

  • SharePoint Collaboration Solutions are Scalable:

Microsoft SharePoint renders a collaborative solution toolkit that allows you to utilize the full depth and breadth of Office 365, inclusive of other tools such as Excel, OneNote, Word, Planner, PowerPoint, Delve, SharePoint etc.  Using appropriate tools, create sites for your team to perform other collaborative functions of your business.

  • Its Sites are Highly Customizable:

SharePoint platforms are opened and invite customization. With SharePoint, you can customize your sites using the browser’s supported tools and applications, engage in remote provisioning called site provisioning pattern, use SharePoint add-ins and third-party apps found in the SharePoint store, also, use custom app development using development tools.

  • Enables a Vital Storage System:

SharePoint server products can manage your metadata centrally and organize them in a manner that best suits your business. You can also create search arguments to enable you to organize your organization data dynamically and to generate document storage for retrieval and transportation of information from one server to another.

  • Mobile Audio & Video Calling:

Audio and video conferencing enable cross-department collaboration. There are features for both Android and iOS in Microsoft SharePoint which allow your team to interact in real time with each other as well as your clients across the globe. This can empower you in scaling and supporting many project sizes of your firm.

  • SharePoint Security Model:

Security is the primary area that maintains the integrity of an existing system. That being said, your organization information ought to be secured all times. SharePoint is implemented using a highly secure environment with progressive audit, data protection, governance, and compliance features when you use any of Office 365’s platform services.

Utilizing Microsoft technology, Urbansoft has delivered collaborative working solutions which enable employees to work together, share ideas and support a unified environment. Products such as SharePoint, Office 365 and Skype for Business can be customized to suit your business requirements, whether you are looking for a platform to store content and share ideas, or to improve communication between colleagues. Contact us for further information today!

 

 

 

Common Mistakes of ERP Implementation & Ways to Avoid Them

Improper planning of an ERP before implementation is an attempt to fail in getting a good result out of an ERP solution.  Investing in an ERP system is expensive, it consumes time, and effort and is as good as the saying goes, “nothing good comes easy”. 🙂 With the help of an experienced IT team, experienced ERP vendors and technology, you can actually avoid mistakes that may cause you a waste of resources and a delay in project delivery. To avoid ERP mistakes, you need to learn from the mistakes below:

  • Improper Planning:

“You simply can’t wing ERP” is a statement by Kevin Beasley the CIO of VAI, provider of ERP software solutions to mid-market and enterprise-level organizations. This statement is correct because many companies don’t actually plan an ERP properly before implementing it. Therefore, this leads to a confusion during the process. One aspect to remember while planning an ERP is, failures in the software cannot be adjusted at that moment of implementation, making the software inadequate. To avoid mistakes such as these, it is better to stay safe and hire a well-qualified workforce who is experienced in ERP implementation.

  • Inadequate ERP Evaluation & Maintenance:

ERP systems that lack evaluation and preventive maintenance will quickly become obsolete. Maintenance involves upgrading an ERP software to the current technology. This also includes constant evaluation to determine what is needed to be put in place to prevent future problems from occurring.

  • Inappropriate ERP Implementation Methodologies:

Selection of wrong ERP practices is the basis to interruptions caused by the running of a successful ERP. Many IT companies have committed similar errors in the past. This happens as a result of a failure in understanding the fact that projects of different companies require different implementation methodologies, suitable to execute a project successfully. Choosing a fitting procedure is necessary to avoid errors such as these.

  • Inaccurate Data in an ERP:

If the data imputed into the ERP system is wrong, there is a possibility of resulting in failure.  But right programming along with right ERP procedures and methods, when put in place from the beginning, helps to minimize errors that may cost the company to fail during the execution of the project.

  • Inability to Understand the Use of ERP’s Key Features:

According to ERP research carried out by John Hoebler, a Cloud Financials/ERP Expert,  Strategic at Cross Country Consulting, Washington D.C. says that “only 46% respondents have a good understanding of features they were using in their ERP system”  surprising to hear, isn’t it? To facilitate better understanding of the process, you need an abled trainer who can train an employee on what each ERP feature represents and how to use it efficiently.

  • Choosing an Incapable ERP Team:

Wrong choices in ERP employees can lead you to failure, but suitable employees for ERP implementation can lead you to success. ERP projects involve using lots of resources and time. Just imagine an organization entrusting an ERP project to a team and expecting success in the end but they end up getting disappointed. To avoid regrets and headaches, it is vital to have an experienced IT team to help you. This ensures security of the resources invested.

Why do you Need Custom Software Development!?

Custom software development has made a great impact in the running of various kinds of businesses. It has contributed to efficiency and proficiency in all aspects of management, including administration and operation. Whether small, medium or large an organization, you cannot afford to miss out the awesome benefits custom software packages have to offer; to help keep your business ahead of your competitors. Our candid advice to you is to develop or continuously update a custom software application that will meet the present and the future needs of your business. Down below are a few benefits of custom software development that experts at Urbansoft have put together.

  1. Prevents External Threats:

To start off, let’s salute technology that has made it possible for the invention of business custom software apps. A well-known fact that exists is, basic software which is readily available is no longer safe to protect your business’s confidential information. Hackers with their expertise have successfully hacked into several business data that has ended up leaving big and small corporates in vulnerable conditions. To avoid attacks, custom software is used to provide security and safe guard confidential business information. Custom software applications lay your mind at rest in the areas of the safety and security of your company information.

  1. Facilitates Automated Business Processes:

With custom software, your business process can be easily automated and managed collectively by improving the overall workflow of your organization. It also enables your business to achieve greater proficiency, provide clarity on the job roles and responsibilities, avoid human errors and helps in adapting to the changing business needs. 

  1. Your Existing Software is Outdated:

The idea behind continuous success in many businesses is the ability to follow along with changes in technology.  Nowadays, new features are added to an existing software to enable customization of an existing productivity application. When facilities as such exist in the market; Why not utilize these opportunities to keep you and your business updated at all times?

This will empower your business to be successful in its operations and administration. If you have not done that yet, start now to develop the best custom software app in line with your business objectives. This will help you bring your business to an inconceivable level.

  1. Streamline your Business Processes:

If you own businesses in different locations you will require coordination. Custom software can help coordinate and organize all your business processes and methodologies at one location. This makes it easier for your workers from different locations to have easier access and work with updates.

  1. Custom Software is Cost Effective:

Custom software developers can develop the software program based on your business specific processes and needs with in a minimum budget you have at hand.  You can also develop a software with minimum necessary business requirements and add or change any features when your business requires them. This will enable you to save money for other needs.

In conclusion, custom software applications provide excellent road ways to build and add more value to your business and guarantees continuous growth for you and your business.

Get in touch with us!

Big or small, we’ve got a solution when you need it. Our advanced service and support tools provide step-by-stepinstructions without being put on hold or waiting in line.

SiteLock