Is RFP the best Idea When Purchasing HRIS Software?

It’s true that RFP makes HR software purchasing process a lot easier. Yet the same is misleading in determining exactly technological solutions right for a business. In most cases, the intricacy of a project may cause one to go for RFP, but reasoning on at its many cons may be off-putting.

 What is HRIS RFP?

The process of drafting a request for proposal for purchasing anHR software is termed request for proposal. During the process, customers’ bidders review the solicitation and submit their opinion for determining the best solution for a company. This process isn’t always the best. Here are a few reasons behind the same.  Read on!

  • The Business Requirements:

It’s unfeasible to fully agree on a business end-to-end functionalities or requirements at the initial stage of purchasing HRIS or any other HR software. With this good reason in mind, it’s easy to see why so many companies deploy HRIS systems, not on the basis of RFP. Changes or adjustment may occur during the implementation process to suit the exact needs of entire departments in your organization.

  • The Vendors’ References:

Prior to accepting any vendors’ references, ensure it can address the specific needs of your business, and not show a list of features and functions that will not suit the business. No one is disputing references, but it has to be done and used at the right time. At the RFP stage, both the vendors and the clients are not equipped with the right information yet. This is best presented during the evaluation process.                                          

  • Cloud-based HRIS are Configurable:

Most modern HR software solutions are configurable in nature. That means you can adjust the system to suit your organization’s cultures and goals. A highly configurable, cloud-based HRIS product enables organizations to take their HRM online and speed up HR processes. When it comes to vendors determining specific system features, they are most likely to give yes or no answers which aren’t based on facts and may not suit your plans.

  • The Total Time:

From the start to finish, the time can’t be ascertained as it takes an effort to create, dispense, assemble, read, and evaluate all the responses carefully to short-list the best. If you decide to go on with RFP, spend adequate time to qualify the document presented, for this will prove a remarkable investment; besides, it helps to select the best organization that genuinely delivers an outstanding solution to their clients.

  • The Price:

Good plans allow the HR software vendors to tailor the features of the software and requests of the company only in estimation. But both implementation and training cost is difficult to ascertain in details with an RFP. Requirements in most cases change as you go through the evaluation process making implementation costs change from the cost estimated at the initial stage.

uHRMS is a product from Urbansoft which helps to revolutionize your workplace, automate repetitive and time-consuming tasks associated with human resources management, and frees up some of the company’s most valuable employees. It also allows the focus to shift to culture, retention, and other highly impactful areas. This can be used as a stand-alone application depending upon customer requirements. Give us a call and we can help you work things out. Contact us

How can ERP Enhance Productivity & ROI?

In this age, managing business operations with process automation software such as ERP solution has become key for an organization that plans to maintain business flows in a competitive market. With this auto solution, companies gain more visibility, control of processes, increase efficiency, minimize cost and more which help intensify an upsurge in a growing business. Successful business transformation depends on the deployment of the right process automation solution that could help you achieve it, and, accurate information gathering is required. Here’s where an ERP comes to play.

 

 How does ERP Process Automation Work?

Each and every business tasks go through a computerized approach which completes your day-to-day activities. Depending on your business requirements, an ERP can be programmed to certain workflows in the same manner humans are trained. This could include any workflow such as automatic data generation, calculation, file sharing, receipts, data scanning and more. Whilst a process automation ERP as a tool is pricey in the short-term, nevertheless, you save a ton of money in the long run.

What Makes ERP Process Automation a Necessity?

  • Makes Life Easier:

We all like little or no stress in our day to day lives.  With ERP solutions, it’s easier to connect and share information across multiple sites, and locations with zero stress. When you allow ERP to work for you, it not only affects your team positively but also on their productivity as well as ROI. An organization using a age-old system will no doubt slow down its growth, and switching to the more positive alternative is not only the smart move but the right one.

  • Manual Work is Prone to Errors:

Manual handling of certain activities can be mind-numbing.  In general, people could do without filling out the same forms over and over again. This could be even harder for the aged or the less educated. Taking this into consideration, errors are more likely to occur. ERP, on the other hand, is a process automated set up, that makes a corporate more appropriately equipped, minimizing errors, especially when dealing with large organization data.

  • Better Handling of HR functions:

HR modules benefit from ERP in a number of ways. Looking at the HR administration, experiences show that businesses run smoothly and profit more when employees are managed the right way. Example, offering them information and system solutions that need to do their jobs makes it a lot easier to survive in a working environment.  Notice that process automation built into the ERP system can tackle all these tasks in a twinkle of an eye with greater efficiency, ensuring cost-effectiveness which could include various tasks involving talent acquisition, career management, down to performance management.

  • Better Management of Digital Platforms:

ERP that is built around digital management modules have a collection of features to manage all business platforms better and in a friendlier way just as seen in a ERP from Urbansoft. Businesses with process automation enabled ERP systems can gain the supplementary benefits of being able to customize their processes in connection to digital platforms and business goals. For instance, websites, e-commerce, social media platforms are better managed when you have an ERP to keep all your platforms under a single control.

Urbansoft, ERP automated solution is all about efficiency. In fact, it increases efficiency and improves the overall company’s projects from start to finish. Moreover, employees are more empowered and satisfied in their jobs enabling them to focus their attention on higher values and more strategies towards producing better customer experiences. As of today, most of the organizations are still hesitant to choose ERP based platforms on multiple factors. Considering the same, uERP was developed keeping all the black holes in mind, filling in all the GAPS to ensure the TCO is met.

HRMS – How can it make you Achieve Return on Investment!?

Many small to medium-sized businesses tend to overlook the use of an HR software in their management program. Well, this is a result of cost-cutting and issues related to investment. But, when carefully considered, one could make the right choice by choosing a software that is customized to meet your unique requirements. Let’s take a closer look at what a Human Resource Management Software can do for you.

  • Enhanced Decision-Making:

Most areas that any recruitment authority or employee management officer goes wrong is when the necessary data or records aren’t available at hand. A quality HR software allows you to update and monitor the important aspects that relate to Human Resource Management.

  • Increase in Productivity:

Manual records handling is not only outdated but, is time-consuming as well. Using a software system can help save time as employee inquiries that can hog most of an HR manager’s time. An HR software provides an opportunity for self-service by employees, saving time on both ends from moving back and forth. It also saves time and improves the effectiveness of a recruitment process by effective monitoring of a procedure step by step. All these aspects favor productivity gains.

  • Measurable Return on Investment:

Though investment in software is considered highly expensive, the initial expenditure always ends up favoring ROI. It helps to calculate, monitor, and adjust requirements to meet your business needs, helps you cut down on internal costs, and increases returns. Most of the hard work is calculatively and precisely carried out by the software itself allowing you to just monitor and decide.

  • Effective Business Management:

The benefits of owning an HR software is that it can facilitate and streamline business management as well. This can be done by linking the software to external software, such as an accounting and reporting software as well. As most software are equipped with modules that can be included based on custom design, any such software can facilitate business management as well.

  • Increased Security:

Reduce in paperwork using software can help you increase security as well. Security at firms has become the most important aspect of concern. Looking for ways to minimize a security breach is the wisest and most required step in limiting security risks.

If you are interested in understanding the features of our HRMS tool, you might want to take a look at our trial version.

Please do feel free to contact us if you are looking for an effective Human Resource Management Software that fits well into your budget.

Common Mistakes of ERP Implementation & Ways to Avoid Them

Improper planning of an ERP before implementation is an attempt to fail in getting a good result out of an ERP solution.  Investing in an ERP system is expensive, it consumes time, and effort and is as good as the saying goes, “nothing good comes easy”. 🙂 With the help of an experienced IT team, experienced ERP vendors and technology, you can actually avoid mistakes that may cause you a waste of resources and a delay in project delivery. To avoid ERP mistakes, you need to learn from the mistakes below:

  • Improper Planning:

“You simply can’t wing ERP” is a statement by Kevin Beasley the CIO of VAI, provider of ERP software solutions to mid-market and enterprise-level organizations. This statement is correct because many companies don’t actually plan an ERP properly before implementing it. Therefore, this leads to a confusion during the process. One aspect to remember while planning an ERP is, failures in the software cannot be adjusted at that moment of implementation, making the software inadequate. To avoid mistakes such as these, it is better to stay safe and hire a well-qualified workforce who is experienced in ERP implementation.

  • Inadequate ERP Evaluation & Maintenance:

ERP systems that lack evaluation and preventive maintenance will quickly become obsolete. Maintenance involves upgrading an ERP software to the current technology. This also includes constant evaluation to determine what is needed to be put in place to prevent future problems from occurring.

  • Inappropriate ERP Implementation Methodologies:

Selection of wrong ERP practices is the basis to interruptions caused by the running of a successful ERP. Many IT companies have committed similar errors in the past. This happens as a result of a failure in understanding the fact that projects of different companies require different implementation methodologies, suitable to execute a project successfully. Choosing a fitting procedure is necessary to avoid errors such as these.

  • Inaccurate Data in an ERP:

If the data imputed into the ERP system is wrong, there is a possibility of resulting in failure.  But right programming along with right ERP procedures and methods, when put in place from the beginning, helps to minimize errors that may cost the company to fail during the execution of the project.

  • Inability to Understand the Use of ERP’s Key Features:

According to ERP research carried out by John Hoebler, a Cloud Financials/ERP Expert,  Strategic at Cross Country Consulting, Washington D.C. says that “only 46% respondents have a good understanding of features they were using in their ERP system”  surprising to hear, isn’t it? To facilitate better understanding of the process, you need an abled trainer who can train an employee on what each ERP feature represents and how to use it efficiently.

  • Choosing an Incapable ERP Team:

Wrong choices in ERP employees can lead you to failure, but suitable employees for ERP implementation can lead you to success. ERP projects involve using lots of resources and time. Just imagine an organization entrusting an ERP project to a team and expecting success in the end but they end up getting disappointed. To avoid regrets and headaches, it is vital to have an experienced IT team to help you. This ensures security of the resources invested.

Why do you Need Custom Software Development!?

Custom software development has made a great impact in the running of various kinds of businesses. It has contributed to efficiency and proficiency in all aspects of management, including administration and operation. Whether small, medium or large an organization, you cannot afford to miss out the awesome benefits custom software packages have to offer; to help keep your business ahead of your competitors. Our candid advice to you is to develop or continuously update a custom software application that will meet the present and the future needs of your business. Down below are a few benefits of custom software development that experts at Urbansoft have put together.

  1. Prevents External Threats:

To start off, let’s salute technology that has made it possible for the invention of business custom software apps. A well-known fact that exists is, basic software which is readily available is no longer safe to protect your business’s confidential information. Hackers with their expertise have successfully hacked into several business data that has ended up leaving big and small corporates in vulnerable conditions. To avoid attacks, custom software is used to provide security and safe guard confidential business information. Custom software applications lay your mind at rest in the areas of the safety and security of your company information.

  1. Facilitates Automated Business Processes:

With custom software, your business process can be easily automated and managed collectively by improving the overall workflow of your organization. It also enables your business to achieve greater proficiency, provide clarity on the job roles and responsibilities, avoid human errors and helps in adapting to the changing business needs. 

  1. Your Existing Software is Outdated:

The idea behind continuous success in many businesses is the ability to follow along with changes in technology.  Nowadays, new features are added to an existing software to enable customization of an existing productivity application. When facilities as such exist in the market; Why not utilize these opportunities to keep you and your business updated at all times?

This will empower your business to be successful in its operations and administration. If you have not done that yet, start now to develop the best custom software app in line with your business objectives. This will help you bring your business to an inconceivable level.

  1. Streamline your Business Processes:

If you own businesses in different locations you will require coordination. Custom software can help coordinate and organize all your business processes and methodologies at one location. This makes it easier for your workers from different locations to have easier access and work with updates.

  1. Custom Software is Cost Effective:

Custom software developers can develop the software program based on your business specific processes and needs with in a minimum budget you have at hand.  You can also develop a software with minimum necessary business requirements and add or change any features when your business requires them. This will enable you to save money for other needs.

In conclusion, custom software applications provide excellent road ways to build and add more value to your business and guarantees continuous growth for you and your business.

How Can a HR Software Benefit your Employees?

It’s quite obvious that using task specific software to assist in implementation and monitoring of work at hand is always for the better. Taking this into account, HR software has been gaining much importance in the professional work-space of today. The several benefits include, collection and storage of all data in one place, a much-needed reduction of admin interactions can be enforced, time-consuming operations can be automated, HR analytics are no longer a vigorous task; but are at available on the software and is at arm’s reach.

  1. Reduction of Employee Dependency:

As an HR, you can actually utilize self-service portals on your software and encourage your employees to serve themselves. HR software as such allows easy hands-on access to a few HR oriented aspects such as finding and altering personal details (the number of annual leaves available, making changes in their personal banking details for salary processing and so on). This simplifies the HR’s duties at hand as there are always several employees to respond and take heed too. The process of self-service can reduce frustration on both the employee and the management’s end as well. Besides, there are several other tasks at hand which is of higher priority than just making changes in personal information or answering to emails related to personal needs.

  1. Support Personal Development:

The modernized world in which we live in requires us to keep on improving and advancing in our career. Employee’s personal development is something that revives every aspect of their lives and it can never be isolated from their lives at work. Employees expect their career development to keep on burning just like a fire, with nothing to cool it off. With the help of HR software, a personal data base to monitor and update self-development can be made available. Employees can easily update their acquired skills and qualification on the portal depicting their progress over the years. This build employee satisfaction and also suggests employee’s skills for further promotions.

  1. Improve Empowerment & Autonomy:

With the installation, a HR software into the organization; the way employees view their relationship with the organization varies. With the increase of independence which is brought about through empowerment and autonomy by using the software, an employee feels trusted, valued, and self-motivated, making them even more excited to work at your firm. This positive notion promotes productivity as well. Also, a few HR software promote goal setting options which can be controlled by the employee but is also viewed by managers and employers. This improves overall communication between employers and employees by expressing their expectations and goals, in turn strengthening the relationship between the employers and employees and the organization as a whole.

  1. Benefits Administration Process Made Simple:

Benefit packages that are available for employees are puzzling and difficult to administrate especially when they are handled manually. With the introduction of HR solutions, benefits enrollment and changes to be made in the same are rested in the hand of the employees allowing them to review and plan the same in their own terms, also allowing them to manage the same on any device and internet capability. As many operational systems directly connect with websites, insurance providers and else, it makes it easy for the transition of information around from system to system facilitating an easy administration process.

  1. Improve Evaluation and appraisal:

Performance appraisals and evaluation is a crucial process in any organization and is performed to assess an employee and to evaluate them. This task has been reduced with the introduction of an HR software, which analyzes an employee’s expected performance from the actual one. As an evaluation process is to be carried out in an unbiased way to pay due respect to the efforts put in by the employee, an evaluation system in an HR software to plays a vital role.

Understanding that there are many tasks at hand, handling and administrating a number of individuals in a firm could be a tedious task. Using HR solutions can benefit both the employer and the employee in the most productive way.

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