5 Tips to Becoming a Tech-Savvy Accountant

Becoming a tech-savvy accountant is essential and a wise move. It’ll amaze you to see lots of opportunities available for an accountant. The opportunities ensure that the future of the accounting profession not only depends on the numbers they deal with but the ability to attract talent to stay relevant and competitive with the trending technology. Technology makes accountancy practices user-friendly for staff, and clients, and eliminates most of the fixed costs involved in running the practice.

So the question arises, are you meeting your client’s ever changing accounting demand? If no, here are a few tech-strategies and recommendations to get there!

  • Don’t Miss-Out on Opportunities:

You will have a better chance of doing better when you invest resources in learning new technologies. Any company that doesn’t invest misses out on opportunities to increase their financial worth. You need an investment that will ease the stress of manually entering of the accounting balance and collecting a box of receipts from your clients. The loss is always higher when you never invest.

  • Prioritize Customer Experience:

At Urbansoft, we believe customer experience is top priority. That’s why we make sure that customers have good understanding of the accounting solutions we provide. This includes customer services, processing of orders, project delivery, follow-up, sending acknowledgments and continuous product improvement.  By doing so, we provide better-satisfied experiences, control, and choice across industries.

  • Seek Expert Assistance:

During the course of helping our clients with new technologies, we notice many common challenges they experience with the same. It’s okay to experience such at first, and after seeking help, you would become a pro. However, this has to be a continuous effort, often you need to adopt a different perception to use new technological innovations and avoid the risk of not adopting it.

  • Start within your Budget:

To get started, figure out where you are now and what you value. If you don’t know which course to take, perform a financial assessment. Your present financial state and goal can give you a clue about the software you need. Note that our solutions can help you decrease expenses as well as balance the same with savings.

  • Partner with Solution Providers:

Have you considered partnering with an accounting software vendor? By saying this we mean partnering with a vendor who regularly incorporates users’ feedback into the development process with a structured approach to collaborating and prioritizing their ideas. This is an essential part to running a business, as it plays a valuable role in helping the management provide the best to the clients whom they value.

Accounting has never been easier. With a complete audit trail and full visibility, you are in control of your accounting. Therefore, seamlessly connect your entire enterprise; and your accounting staff can focus their efforts on analysis and follow-up, rather than data entry with fitted solutions.

Find out more about how to improve your businesses, contact us today!

Choosing Accounting Software? 5 Factors to Consider!

Deciding on the right accounting software makes businesses easier to operate on. Understanding the exact software you need, and all its functionalities, are the core reasons that you should fall back on while making a decision that you will certainly not regret. If a company decides to buy or build for the first time, there are certain areas to ponder on to avoid mistakes in the selection process. Collaboration with a trusted software firm will help you prepare for the path of selection and is a good idea for safe sailing. To go straight to the highlights, here are a few factors to consider while choosing any accounting software.

  • User-Friendly Software:

Anything that you use, you want to make sure you get what you need with ease. Likewise, while selecting a software it’s important that it meets the criteria of ‘user-friendly’. In the case of an accounting software, requirements such as the financial status of the company is what lands at the top of the agenda. Aspects that focus on income and expenditure for the last 6 months, bills to be paid, invoices that are owed, and platform user activity, fall in the areas of prime importance. Finding all of the above in a single dashboard is what is called a friendly application. uAccounting by Urbansoft has been designed to help meet the same, and benefits you in bookkeeping and accounting.

  • Web-Based Application:

We live in a fast moving world which requires us to stay ahead of all to keep ourselves at the top of the game. This means that decision making at the right time without delay matters. Having a web-based application helps you stay informed of changes in your financial data on-the-go. An appropriately equipped application can help you receive emails on invoices, check out your financial status at all times, keep you in collaboration with the team, and help you make calculated decisions.

  • Software Integration:

Why look for a software platform that helps in software integration? Well, if you are looking to upgrade your existing software, it’s important to choose one that seamlessly integrates with your suite of other business software. As we know it, we depend on the analysis provided by a ton of software platforms that we function with, and making sure they all sink together can have a huge impact on decision making. At Urbansoft we serve clients with software suites that help integrate various platforms on to a single dashboard without affecting compatibility.

  • Secure Data:

Financial data lying around is always insecure. What about opting for a web application that is online? Safety and security of data stored is of prime importance, and choosing a platform that affords a protection of the data stored is a wise choice. Opting for an online accounting software can help you save business’ financial data on an external server. Though most corporate owners hesitate to save financial data on external servers, it does turn out that they are a lot safer than on personal servers. Looking for a software platform that promotes data security as well as keeps you in touch with regular updates and constant contact with the same, is what is basically required.

  • Pricing of Accounting Software:

Pricing of any application is of a major concern for most business owners. Paying and licensing for software becomes the prime reason why most small businesses stay away from software purchases. From understanding, it’s found that loss of financial data or misuse of the same is what could affect the functioning of a company far more than what a software could cost. Finding a software partner or service provider that could suit your needs at an affordable price would be the right choice.

While there are many such software’s available in the market, custom-made uAccounting Software as designed at Urbansoft are hard to find. Since accounting plays a critical role in managing a business, there are a few specific features that an enterprise owner seeks out to guarantee that his needs are met effectively, and most importantly, securely. Urbansoft’s uAccounting software includes features such as reporting, analysis, graphics, automation, automatic updates, customization, interoperability, scalability, expandability, and security.

Contact us for a further discussion on the same; we look forward to working with you!

ERP in Manufacturing – 6 Solutions to your Problems

Expansions in the manufacturing processes do create complexity in administrating and managing a business efficiently. While these modifications are essential for the growth and success of your business, it requires a befitted solution to automate all operational processes. An ERP solution is designed with many tools which are integrated within the system to help an organization automate the majority of processes involved in placing and fulfilling orders. Here are common manufacturing problems that can be resolved with an ERP system.

 

  • Collaboration Practices:

ERP implementation caters for every aspect of a manufacturing firm including collaboration among your team from any location.  Collaboration issues arising from functional boundaries, departments and those impacting the extended enterprise is eliminated with the use of ERP solutions. 

  • Reporting:

Mainly, data management, gross margin, and inventory management are 3 key issues adversely affecting manufacturers of all types and sizes. Rather than enabling a large volume of data to overwhelm your team, ERP Software can provide you with the right reporting capabilities by visualizing all the data consolidated in the system.  Easy access to data, current inventory levels, and sales forecast procurement anticipated, enables you to plan, schedule future operations and many more.

  • Rules &Compliance:

In the recent years, the risk of non-compliance has become a major concern, especially for multi-national manufacturers with operating jurisdictions. For example, compliance with internal standards, policies, and procedures as stated under the compliance standards of the governing legislation are a few that we can mention. To reduce the stress caught up in dealing with these laws and regulations, the ERP system is designed to help you tackle these issues efficiently.

  • Quality Issues:

Quality control and assurance cannot be compromised for anything else if you need good credit for your products or services.  ERP helps manufacturers to implement standard procedures, and maintain quality in operations. For instance, intimating tasks, measurement, creating or updating business strategy and a lot more.  ERP is just a perfect match that can help you monitor quality at all stages of the production process.

  • Lot-Tracking:

ERP lot-tracking tracks several units of a stock item using the same lot or batch number. A well-built manufacturing ERP system can handle both forward tracking and backward lot-tracking. Companies like Urbansoft develop ERP that meets the specific needs of all manufacturing process.

  • Maximizing Profit:

One of the biggest problems manufacturers face today is the inability to maximize profit.  Profit is best maximized if manufacturing waste is kept at minimal. ERP has effective tools that minimize waste in a lot of ways. It can effectively monitor the production process, inventory planning, scheduling, eliminate the misuse of raw materials and control losses.

uERP a pride of Urbansoft which is cloud-based does it all. It is user-friendly, flexible, customizable, scalable, affordable, and easy to implement. It can be used on the go, enabling you to work anytime, anywhere. Most organizations are still hesitant to choose ERP based on Multiple Factors. uERP was developed keeping all the potholes in mind and fills in all the GAPS to ensure the TCO is met and the deployed solution is successful.

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How can ERP Enhance Productivity & ROI?

In this age, managing business operations with process automation software such as ERP solution has become key for an organization that plans to maintain business flows in a competitive market. With this auto solution, companies gain more visibility, control of processes, increase efficiency, minimize cost and more which help intensify an upsurge in a growing business. Successful business transformation depends on the deployment of the right process automation solution that could help you achieve it, and, accurate information gathering is required. Here’s where an ERP comes to play.

 

 How does ERP Process Automation Work?

Each and every business tasks go through a computerized approach which completes your day-to-day activities. Depending on your business requirements, an ERP can be programmed to certain workflows in the same manner humans are trained. This could include any workflow such as automatic data generation, calculation, file sharing, receipts, data scanning and more. Whilst a process automation ERP as a tool is pricey in the short-term, nevertheless, you save a ton of money in the long run.

What Makes ERP Process Automation a Necessity?

  • Makes Life Easier:

We all like little or no stress in our day to day lives.  With ERP solutions, it’s easier to connect and share information across multiple sites, and locations with zero stress. When you allow ERP to work for you, it not only affects your team positively but also on their productivity as well as ROI. An organization using a age-old system will no doubt slow down its growth, and switching to the more positive alternative is not only the smart move but the right one.

  • Manual Work is Prone to Errors:

Manual handling of certain activities can be mind-numbing.  In general, people could do without filling out the same forms over and over again. This could be even harder for the aged or the less educated. Taking this into consideration, errors are more likely to occur. ERP, on the other hand, is a process automated set up, that makes a corporate more appropriately equipped, minimizing errors, especially when dealing with large organization data.

  • Better Handling of HR functions:

HR modules benefit from ERP in a number of ways. Looking at the HR administration, experiences show that businesses run smoothly and profit more when employees are managed the right way. Example, offering them information and system solutions that need to do their jobs makes it a lot easier to survive in a working environment.  Notice that process automation built into the ERP system can tackle all these tasks in a twinkle of an eye with greater efficiency, ensuring cost-effectiveness which could include various tasks involving talent acquisition, career management, down to performance management.

  • Better Management of Digital Platforms:

ERP that is built around digital management modules have a collection of features to manage all business platforms better and in a friendlier way just as seen in a ERP from Urbansoft. Businesses with process automation enabled ERP systems can gain the supplementary benefits of being able to customize their processes in connection to digital platforms and business goals. For instance, websites, e-commerce, social media platforms are better managed when you have an ERP to keep all your platforms under a single control.

Urbansoft, ERP automated solution is all about efficiency. In fact, it increases efficiency and improves the overall company’s projects from start to finish. Moreover, employees are more empowered and satisfied in their jobs enabling them to focus their attention on higher values and more strategies towards producing better customer experiences. As of today, most of the organizations are still hesitant to choose ERP based platforms on multiple factors. Considering the same, uERP was developed keeping all the black holes in mind, filling in all the GAPS to ensure the TCO is met.

Is Your Business Ready for an Open Source Platform?

When it comes to matters pertaining to a platform for an e-commerce business, perfect judgment is critical to attaining success. Aforementioned has to deal with deciding the best platform that can allow your products and services to reach as many customers as possible. It’s true that e-commerce is very challenging with several open sources and services available, yet there’re diverse ways to meet the target efficiently and successfully. If you’re looking to take your business to an open source platform, don’t miss out on the factors below.

  • Decide your Budget:

Depending on the nature and size of your business, decide on the budget to assign to the e-commerce business platform you decide to opt for. Research had shown that expenses had weighed-down many businesses which resulted in disintegration. When it comes to open sources, more expenses are incurred on developing, maintenance, security, redesign, software updates and many more when compared with a template-based source. In deciding based on budget, double-check if an open-source platform is worth investing in or not.

  • Determine your Open Source Users:

Any kind of open source isn’t a good idea for a business with a straight-forward product or service index and a team with little technical experience. Why? The business may not meet up all the commitments and requirements involved with it. It’s wise to choose an open source service platform that makes it easy for WordPress users to learn, and work flexibly, in personalizing your online store.

  • Work with Developers:

An open source project is quite complex when done alone. There are good possibilities to get 100% success without deviation in the laydown plans with several developers. Bear in mind that the team of developers act as a watchdog on each other towards staying on the right track during the course of development.

  • Use of Technology:

Notably, e-business technology of today has evolved, and the very approach to the way every business operates on a daily basis in helping their customers and keeping track of their purchases and interactions with online retailers have changed. This requires all e-commerce retailers to have full access with certified professional developers for technological updates to properly maintain a responsive website that guarantees a good customer’s experience.

  • Define your Business Strategy:

Content as a strategy enables potential customers to find your products or services across all search engine pages. Other strategies are related to branding, designing, site navigation, etc. You will need assistance from an experienced digital marketer that will take your products and services across social media platforms. 

  • ERP & CRM System:

ERP and CRM software are beneficial in e-commerce business in a number of ways. If you have an integrated web store, an ERP system helps to trim down manual entries to save time and improve the accuracy of catalog data. It keeps track of vital business metrics such as SEO content, images, product and service features. In addition, it facilitates good customer relationship management.

Unlike before, responsive web design isn’t a trend anymore but has become fundamental. Digital content is no longer meant to be viewed on a single device anymore, as users look to moving forward, responsive design acts as a solution for the same. Urbansoft’s web design experts create e-commerce sites that are usable on varied devices and screen sizes irrespective of nature and size. Visit our website to collect more information on the same.

 

How to Utilize Microsoft SharePoint to the Fullest?

SharePoint has essential features suitable for all sorts of businesses. There are a lot of tasks you wish to perform easily and quickly as possible to avert delays in delivering your clients’ projects.  Its unique tools can be modified to meet all the business and cultural needs of your organization. SharePoint Services leverages a desktop friendly approach to help you execute your complicated tasks successfully.  If you’re contemplating on employing Microsoft SharePoint, don’t go into it straight away. But before that, let’s learn its entailments to enable you to utilize its features to the fullest. Here are facts to ponder on.

 

  • SharePoint Simplifies Traffic Distribution:

Using an exchange server to manage your email traffic is tedious and slow-paced. Microsoft SharePoint can simplify your email traffic distribution. All you need is to create a single SharePoint site group for receiving exchange traffic and allow the system to do the rest of the work.

 

  • SharePoint Integrate Bot Connector:

Microsoft presents about 24 bots with diversity functions that enable users to leverage productivity. For example, there is T-Bot that can answer your team’s frequently doubts. If you integrate a chatbot on your SharePoint bot connector, your team can connect to all your social platforms like Facebook, Twitter, Web chat, Skype, and slack easily.

  • SharePoint Collaboration Solutions are Scalable:

Microsoft SharePoint renders a collaborative solution toolkit that allows you to utilize the full depth and breadth of Office 365, inclusive of other tools such as Excel, OneNote, Word, Planner, PowerPoint, Delve, SharePoint etc.  Using appropriate tools, create sites for your team to perform other collaborative functions of your business.

  • Its Sites are Highly Customizable:

SharePoint platforms are opened and invite customization. With SharePoint, you can customize your sites using the browser’s supported tools and applications, engage in remote provisioning called site provisioning pattern, use SharePoint add-ins and third-party apps found in the SharePoint store, also, use custom app development using development tools.

  • Enables a Vital Storage System:

SharePoint server products can manage your metadata centrally and organize them in a manner that best suits your business. You can also create search arguments to enable you to organize your organization data dynamically and to generate document storage for retrieval and transportation of information from one server to another.

  • Mobile Audio & Video Calling:

Audio and video conferencing enable cross-department collaboration. There are features for both Android and iOS in Microsoft SharePoint which allow your team to interact in real time with each other as well as your clients across the globe. This can empower you in scaling and supporting many project sizes of your firm.

  • SharePoint Security Model:

Security is the primary area that maintains the integrity of an existing system. That being said, your organization information ought to be secured all times. SharePoint is implemented using a highly secure environment with progressive audit, data protection, governance, and compliance features when you use any of Office 365’s platform services.

Utilizing Microsoft technology, Urbansoft has delivered collaborative working solutions which enable employees to work together, share ideas and support a unified environment. Products such as SharePoint, Office 365 and Skype for Business can be customized to suit your business requirements, whether you are looking for a platform to store content and share ideas, or to improve communication between colleagues. Contact us for further information today!

 

 

 

How to get your Brand Recognized on a Large Scale?

Have you heard of something called a proprietary eponym? Yes, this is the effect of brand awareness. To break it down, let’s consider a few situations. Let’s say you go to a fast food joint and you are looking for something to drink; what do you ask for? A Cola? Or a Coke? Or a Pepsi. Here’s were the words ‘proprietary eponym’ come to play. See, the generic term for a cool drink would be ‘cola’, but we decide to use the brand name like Coke or Pepsi instead. This is called branding saturation, where nobody thinks of using the generic term instead they have saturated the minds of their users or customers, prompting the use of a specific brand name. Another example is Kleenex, people don’t look for or ask “Do you have a tissue?” anymore. It’s all Kleenex now. I hope you are getting me. Anyways, we all know that reaching that pinnacle of brand saturation in the minds of our customers could only be a dream to some. But, nobody says that we shouldn’t try. To help you get a head start on that, here are a few suggestions you could try.

 

References:

Have you thought of saving those branding dollars by just going in for a word of mouth? Yes, word of mouth is the best way to go about branding, and this could be achieved by providing your existing clients with additional perks. Dropbox did a great job at this. All they needed was to give away 500 MB extra storage to their users for every referral they proposed. This was a perk till the user reached 16 GB. Now, what ad could perform better than that?

Infographics:

These are the best ways to share the answer or information about the most important concerns of your users, or followers. Most clients need information on something and that’s why they are in business with you. If you could create an exciting infographic that highlights their concerns, people would come flocking to you. Now the next question is “Do you know what your customers want?” 😉

Freemium Products:

I am sure you would have used a freemium product at least once in your life. It’s simply a company or brand allows you to use their product or platform for free for a period of time, and then when you are addicted to it, they decide to charge you… 😛 Well, life’s like that  Anyways, the purpose of providing your customers with a freemium product is so that they either turn into regular paying customers or to the least flaunt your brand or product used for free. Eventually, either the user or the onlookers become the buyers.

Freebies:

The best way to get people’s attention is to give them something that’s FREE. Yes, a brand name on a pencil, pen or even on cups that you are providing for an event or program could go a long way. Why don’t you try it?

Contests on Social Media Platforms:

This makes your brand shine like a nickel in a ray of light. Yes, create contests that suit your platform or brand and ask viewers and followers to participate. For example, running a contest that supports posting of images or videos using a product you just released into the market, with the need to get maximum votes on the image contestants to share on your platform. This will get people spreading your link like wildfire, creating grounds for banding.
Well, this is not the long and short of it and I could go on and on. But we’ll leave you with this for now and request you to visit our website urbansoft.co for more details on the services we provide. Thank you for your time, and I hope you enjoyed your read.

 

SharePoint as a Love Story

A love story has always pertained to two people or beings, but today we’ll be focusing on our relationship with a platform that could get your business on track. Why do we call it a relationship? Unlike other platforms SharePoint works with a mind of its own, throwing you challenges as you try to incorporate your business into the platform. Let’s take a quick look at the basic challenges faced by SharePoint users on their first date ;).

If you need assistance in making your SharePoint relationship a success, don’t hesitate to give us a call. Also, visit us on Urbansoft.co for more on SharePoint and corporate solutions.

 

 

SharePoint Pros and Cons to Boost your Business

As businesses grow the work at hand increases as well, making an organization view the work that’s piling up as tedious to perform. But, with SharePoint implemented throughout your organization, it makes scheduling and implementation easier, allowing your employees to make the best of the work at hand, irrespective of the amount of task. Though there are many pros that SharePoint offers, there are a few areas where the platform lags behind. Thanks to the regular updates from Microsoft, it helps the cons stay at bay. Let’s take a look at a few facts on the same below.

  1. Easy Accessibility:

SharePoint enables teams to stay connected and on the schedule of their concerned tasks. It permits access to information easily and helps the team in discussions with each other making them more effective and prompt. In addition, it helps generate excellent output, enhances quality performance and minimizes errors that would have occurred without the software in place.

  1. Incessant Updates:

 Microsoft consistently modernizes SharePoint platforms so as to meet the changing demands of the everyday market. For example, the 2010 version of SharePoint empowers employees by allowing them to have accurate access to any information they need from any location and from several different locations at the same time.  The 2016 version allows you to navigate your SharePoint sites, rename files, create new files, send messages, view links to sites from your firm, post content, upload, share files, sync any file, and much more.

  1. Increases Security and Back-Up:

If you’re using SharePoint in your company, don’t be worried about securing your confidential data. SharePoint allows only certain individuals to have complete authorization to specific areas of the intranet, avoiding confidential data from being leaked out, or misplaced. If your present system lacks this features, contact specialist for assistance.

  1. Provides a Reliable System:

To minimize the ups and down involved during installation and implementation of SharePoint, Microsoft has a trustworthy and well-managed system which allows Office 365 to be set-up, and operated effectively and easily.

 

   SharePoint and Its Cons:

  1. Requires Proficient Assistance:

To get the right software fitting to achieve your organization’s goal, you must hire the right expert to set it up, even when there is need to upgrade your system and its additional features. Hiring a genuine expert can be pricey, but considering the benefits, it’s worthwhile.

  1. Lack of Control:

 If thorough care is not taken when moving information from the cloud to the software, it could lead to a hindrance in your entire business activities, preventing continuity. Make an effort to employ an expert software developer for this task in order to achieve perfect system implementation.

  1. Creates Deployment issues:

 If you implement SharePoint in a small intranet environment, you may not get achieve complete benefits of the service unless you have a separate workflow server as well as a separate Outlook Web Access server to allow you to utilize the software to its best.

Products such as SharePoint, Office 365 and Skype for Business can be customized to gratify your business requirements, whether you are looking for a platform to store content and share ideas, or to improve communication between colleagues. Contact Urbansoft for further assistance!

 

How to Get Users Hooked On to SharePoint?

If you’re about to develop a SharePoint, or you’re already in the process of developing one, the questions you may ask yourself are; are my Share-Point features well understood my users? And, how well does my SharePoint benefit my business and my employees?

To get better answers to above questions, let’s identify what SharePoint means!

SharePoint:

It’s a platform where an organization can participate, manage documents, share information, and collaborate to improve one’s or a business’s performance. Down below we have explained how you utilize SharePoint’s features in an incredible way. Keep reading to enjoy!

  1. Make your Brand Appealing:

Your users will be super motivated to use your brand if they find it to be attractive. To make this happen, you need to create the most appealing designs for your SharePoint. Generating new designs and ideas will make your SharePoint users obsess over it.

  1. Keep SharePoint Clean:

A SharePoint with an untidy environment will be irritating and ends up creating a negative user experience for any business. To avoid such feelings, take the time to perform audits, attend to user’s feedbacks, and fix issues from your side.

  1. Train Users to Become More Effective:

Imagine a scenario where you don’t understand a task, then, there’s no way you can perform it right. Similarly, if your users lack the proper understanding of the SharePoint platform provided, including its features, its uses, and its application. It becomes difficult to make the best use of it. Therefore, endeavor to train your SharePoint users to become proficient in its usage.

  1. Be Prepared to Endure:

To enable your users to learn faster and easier, you need to exercise enough patience; so take things one step at a time, and do not be too fast with knowledge transfer. It will take a while for them to fully understand, especially when they are new to the SharePoint platform. There are a sayings “a patient dog eats the fattest meat” Therefore, be patient to achieve an excellent result.

  1. Build Excellent Information Architecture:

To build an excellent information architecture, you need to limit the number of options you present to your users; to avoid leaving them in a state of confusion. Ensure that the information is architecturally logical. Why? Firstly, SharePoint users will be able to store, collect, or locate things easily without any enquiring, and secondly, there will be a positive growth and exceptional excitement in the user’s experience.

  1. Find out User’s Needs:

As your users use SharePoint daily, they may find out new aspects or difficulties that they face in their daily use of the SharePoint platform. To enable them to perform better, you need to find out the issues they encounter on a day-to-day basis and solve them quickly.  Or a better way is to collect a feedback constantly on how they feel about the system. Feedbacks and surveys help you find the best ways to improve your platform.

The time, efforts & resources you spent to make your SharePoint employees more proficient is never wasted. It does not only benefit your employees but also helps improve your business performance. Therefore, your time starts now! Do not worry about how to make this happen. Urbansoft is here to assist you.

Get in touch with us!

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