How to Utilize Microsoft SharePoint to the Fullest?

SharePoint has essential features suitable for all sorts of businesses. There are a lot of tasks you wish to perform easily and quickly as possible to avert delays in delivering your clients’ projects.  Its unique tools can be modified to meet all the business and cultural needs of your organization. SharePoint Services leverages a desktop friendly approach to help you execute your complicated tasks successfully.  If you’re contemplating on employing Microsoft SharePoint, don’t go into it straight away. But before that, let’s learn its entailments to enable you to utilize its features to the fullest. Here are facts to ponder on.

 

  • SharePoint Simplifies Traffic Distribution:

Using an exchange server to manage your email traffic is tedious and slow-paced. Microsoft SharePoint can simplify your email traffic distribution. All you need is to create a single SharePoint site group for receiving exchange traffic and allow the system to do the rest of the work.

 

  • SharePoint Integrate Bot Connector:

Microsoft presents about 24 bots with diversity functions that enable users to leverage productivity. For example, there is T-Bot that can answer your team’s frequently doubts. If you integrate a chatbot on your SharePoint bot connector, your team can connect to all your social platforms like Facebook, Twitter, Web chat, Skype, and slack easily.

  • SharePoint Collaboration Solutions are Scalable:

Microsoft SharePoint renders a collaborative solution toolkit that allows you to utilize the full depth and breadth of Office 365, inclusive of other tools such as Excel, OneNote, Word, Planner, PowerPoint, Delve, SharePoint etc.  Using appropriate tools, create sites for your team to perform other collaborative functions of your business.

  • Its Sites are Highly Customizable:

SharePoint platforms are opened and invite customization. With SharePoint, you can customize your sites using the browser’s supported tools and applications, engage in remote provisioning called site provisioning pattern, use SharePoint add-ins and third-party apps found in the SharePoint store, also, use custom app development using development tools.

  • Enables a Vital Storage System:

SharePoint server products can manage your metadata centrally and organize them in a manner that best suits your business. You can also create search arguments to enable you to organize your organization data dynamically and to generate document storage for retrieval and transportation of information from one server to another.

  • Mobile Audio & Video Calling:

Audio and video conferencing enable cross-department collaboration. There are features for both Android and iOS in Microsoft SharePoint which allow your team to interact in real time with each other as well as your clients across the globe. This can empower you in scaling and supporting many project sizes of your firm.

  • SharePoint Security Model:

Security is the primary area that maintains the integrity of an existing system. That being said, your organization information ought to be secured all times. SharePoint is implemented using a highly secure environment with progressive audit, data protection, governance, and compliance features when you use any of Office 365’s platform services.

Utilizing Microsoft technology, Urbansoft has delivered collaborative working solutions which enable employees to work together, share ideas and support a unified environment. Products such as SharePoint, Office 365 and Skype for Business can be customized to suit your business requirements, whether you are looking for a platform to store content and share ideas, or to improve communication between colleagues. Contact us for further information today!

 

 

 

Knowledge Sharing – How does it help In Improving Team Productivity?

There are a few common phrases that you have repeatedly heard when you converse with a colleague on a task. The commonly used ones are:

1)         Only if I had known that we had a template

2)         If I’d known I would have done it in a different way

3)         This idea could have saved me so much time…..

Now that you get the picture, knowledge sharing does go a long way in getting the task done right and within the given time the very first time. Knowledge sharing could help you even sort out issues related to team building as well.

Let’s take some time to how you could get it done the right way,

Utilize Repositories:

As and when knowledge is shared, it’s always better to get it documented in the form of a word document or a video that can be shared on a common platform. Why? This gets the details from your head into writing, making it stored for indefinite use even in the absence of the teacher as well. Also, storage in a repository gets your details off the computer or tablet, facilitating use for all at the same time. Besides, this prevents the loss of data for future use as well.

Review Meetings:

This is something carried out quite often on a sales team and is also carried out by certain project teams as well. What is the topic of discussion? What went well and what did not. Yes, keeping track of your strengths and weaknesses as a team by carefully reviewing each and every project before and after completion will help you sort out many hurdles before you even reach them. Knowledge shared in these meetings could be mapped out and stored for reference when dealing with projects of the same. One way to get the message through is printing out a message of the dos and don’ts in project management and placing it in the project room for all to see before, and during working on a project.

Buddy Training:

Cross-training as I also call it, is when you use a single individual in a team to train the rest on a similar task and continue to do the same till you have a team that know all the same in every project available. This serves well when it comes to spreading team spirit, as well as it comes in handy when you are working on a huge project and you need several hands with the same expertise. It could also do you well when that single individual goes on a holiday or even quits. This keeps you and your team prepared at all times, helping you survive instead of failing you in projects.

Team Huddles:

This can happen at the end of the day, the beginning of the day or after a lunch hour. Encourage your team to ask questions on a particular project, carry out research and share information on the same, share interesting facts that they have noticed on a particular project they have been working on and more. This again can build a team spirit, broaden your team’s horizons and also help you benefit in your productivity in the long run.

These are just a few aspects that we have covered on how you could improve your productivity using knowledge sharing. If you are looking for any assistance in speeding up your productivity or for project management support, visit Urbansoft.co.

 

How to Add Personality to your Sales Process!?

Do know what makes the most important quality in a sales person!? Not just a striking appearance, but a positive personality that can bring more than a constructive business proposal to the table is all that matters. Here we have put together a few tricks to use while creating that email to make that remarkable impression. Hope that they bring life to your emails.

  • Make yourself stand out of the crowd:

Choose selective taglines to add in your email or in the subject of your email to help the reader refresh their memory. This could also be a joke! J Nothing reaches a person’s mind quicker than a joke that they got to laugh about. Once you’ve made that impression, discussing business is just a piece of cake. Remember that building relationships is the key to developing a business and making it a success.

  • Give More Attention to The Other Party:

Though you are trying to sell a product or a service, your first and foremost goal is to provide the necessary attention on the party spoken to than on yourself and the goals that you are looking to achieve. While drafting your email be careful not to use the word I more than once. Instead, initiate the discussion showing appreciation to the clients work in the past or present and how you’d love to create opportunities to help them develop their standards. Or on a first time introductory basis, you could make out a casual email stating that you’ve filled out a contact form to have a discussion and you are looking forward to making an acquaintance on the same.

  • Make it Sound More HUMAN!!

Instead of taking a more professional tone, choose to speak more casually about yourself adding a few minor details about yourself as a professional and what has attracted you towards the business of ‘X’.  Try not to be a surgeon and go straight for the chainsaw that cuts open a skull or removes a bone. Sharing a little bit of information on yourself helps to create a human touch giving you the clearance you need to take the BUSINESS relationship further. Always remember the purpose of the email is to make a sale and not to go overboard in sharing more than required. Remember, you are not canvasing yourself for a date ;), but looking for business prospects….. 😀

  • Do your Research:

Try to spend some time to analyse your prospect collecting as much of information as you can. But, that’s a ‘BIG BUT’, do not go overboard while discussing information in the email. There’s a thin line between being a researcher and a stalker. J Don’t creep out your prospect. Instead, you could use the opportunity to congratulate the person or company on their latest PROFESSIONAL achievements and say that you look forward to meeting or even being such a fine person in the long run.

Hope you enjoyed your read, and stay tuned with Urbansoft for more updates on dealing with matters in the professional world. 😉

Till then it’s Bye! Bye!

 

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