Document Management in the Cloud for Business of All Sizes

Collecting customer’s documents and searching through large volumes of paper documents is never easy. The evolution of Document Management System made document handling simple and easier for SMBs and large enterprises.

Understanding DMS:

In a nutshell, it’s an automated solution that digitized all paper records and organized them in a way which allows smooth access to all its users. The DMS software is designed to easily store, share, manage and improve your overall digital documents in a centralized location.

Cloud Document Management Software and its Core Benefits

  • Reduce Storage Space:

Did you know commercial properties are increasingly looking for document storage space which adds onto the expenses just to store its paper documents? As a result, companies are renting and creating maximum storage space for the same. On the contrary, a software-based document management solution reduces the need for buying or creating file cabinets, boxes and storage bins for your valuable assets.

  • Keep Content Organized:

DMS is integrated with an online management platform that organizes and manages all content.  In fact, each and every user has adequate storage space to manage document under his or her care. In addition, all documents stored are easily accessible to everyone unrestricted. The most critical business processes such as traffic analyses can be easily done with DMS.

  • A One-click Update:

Whenever a new version of the software is available, you can upload the same to the existing files. A manual check for updates is available in the DMS program.  To do this, click the tools menu and Internet updates. The program will proceed to download if any update is available for download. 

  • Better Security:

Document security is paramount for any business. Keeping paper documents at office makes them prone to risks like theft, fire, flood or other disasters. With DMS, all your business’ confidential information are backed and completely secured in the DMS cloud. DMS documents can be controlled at the folder level which can also record an audit trail, providing information as to who has viewed it.

  • Collaboration:

To promote business productivity and efficiency, DMS creates an opportunity for users to access documents remotely, from any location across the globe. It allows only registered users to check-in and out of files to ensure that no unauthorized user is making edits at the same time. Information sharing and collaboration are a lot easier with this software.

  • Full Access on Mobile:

Most of your business’ tasks can be done without being present at the office. This is possible with the help of mobile devices. DMS is integrated with a mobile app to enable the team to access information at any time 24/ 7, online or off online.  Aside from this, clients can have access to over 40 key data sources. 

  • Administrator Control:

Urbansoft cloud DMS is built with necessary tools that enable all companies to set up and personalize the portal depending on the company’s culture. Meaning, the administrators can decide the setup of the portal, personalize document, organize major navigation, lock in the template design, select necessary modules and allow or restrict permissions to each of the system users.

Are you ready to ensure accuracy and efficiency with Urbansoft Cloud Document Management Software? Find out everything you need to know to get the right document management solution.Contact us now!

How to Go about a Website Redesign? – A Quick Checklist

Are you facing trouble with traffic to your website? Aren’t you getting the necessary attention? Or are you having a hard time keeping visitors on your page? These are just a few of those problems that most websites face.

If you aren’t reaching enough traffic, your site may be out of date. To keep your website constantly up-to-the-minute, time to time redesign is the only solution. Note that website redesign supports and improves a business’ overall marketing efforts. To begin with a redesign, you’ll have to start the project ahead of the design process.  Sound planning, study, and insight on the pros and cons could lead to an immensely successful website; and make all design stages easy. For support, the following checklists can guide you down the road of a successful website.

  • Understand Your Users’ Journey:

 The first thing you could do is to collect a data-based understanding how your visitor engage with your current site could be essential to attain a successful website redesign. Sadly, when discussing the project scope, most firms focus on the site design and functionality, overlooking or allocating less time in understanding target users, which isn’t wise.  Understanding the user’s journey provides an edge to what they need and want from your business.

 

  • Evaluate your Current Website:

Don’t start your redesign until your current site is audited and understood. The rationale behind this is to perceive your site weak points as wells as its strength to help you know the area of focus. Studying and analyzing your site insight will help in this regard. Highlight all your findings for easy modification.  It’s a waste of resources focusing attention where efforts aren’t needed.     

                        

  • Do a Competitive Analysis:

If you’re out of sufficient ideas, analyze different competitors’ performance to find out the mechanisms that attract customers to their sites in view of their marketing position and customer experience. The gathered information offers a better sense of what to do in relation to content, image design, pricing, and colour on your site. You don’t need to copycat the same for your site. Get adequate notions in addition to your existing strategy to make yours better.

 

  • Reboot your Brand:

From time to time, attempt to change or upgrade your brand to keep it current, and relevant to the market and for a fresh look. You must also differentiate your brand from your competitors. If you don’t have a unique proposition in mind, take a break and think about how you can develop a unique value proposition that stands out of the crowd. Customers are engrossed to what is unique and valuable- that’s customers’ perception.

 

  • Create a Realistic Timeline:

Although predicting time to build and launch a new site is quite challenging, but as for a redesign, the time is quite more realistic. Determine how long this should take before discussing deadlines with your team. Don’t be surprised; you may get different timelines from a different agency, and that is normal. To sort out your dilemma, glance through their portfolio to find out the reasons behind their suggested timeline. For a quality website, the time falls between 2 to 5 months depending on the size and how flexible you, the designers or developers are in handling the same. Start the most pressing tasks earlier to avoid tight deadlines.

 

  • Content is a Priority:

As there are a lot of considerations to be made in the process, get expert assistance. For example, a digital marketing agency working for you makes the redesign journey smooth and successful. They can help you with the right content that engages traffic to your site. However, if you have all it entails to do same, ensure the content is concise and valuable to your visitors. You could also set up a user test requesting your audience to perform a task on your developed site prior to launching. 

                                                      

  • Measure your Performance:

To maintain a successful website redesign, continue to measure, and evaluate even after the launch.  This is the key to understanding how your new site is performing. Using analytic tools, find out if all the benchmark goals set out earlier are achieved or not. If not, then do the needful to improve.

Urbansoft, a well-known website design and development firm in Bahrain, and has been identified for its credibility, integrity, trustworthiness and customer satisfaction around the globe. Designing over 500+ sites over the years has given us the required boost that we needed as a start-up firm. Contact us for further details or assistance in the same.

How to Write Engaging Social Media Content?

When a writer builds a content, he or she expects the same to be read.  That is why much exertion, time, and resources are put in to make them valued, and stirring to the readers. There are many instances where you may post content, and realize that nobody clicks on the content much less reading through it. It could be disappointing most especially when the content is for your clients.

Perhaps, something went wrong with your content. To prevent such stories, you must keep in mind the below 5 facts when writing your social media content.

  1. Focus on Reader’s Interest: The content you write shouldn’t be all about you, but customers focus. Moreover, your content must attract your audiences that is why you need to construct them based on what triggers your customers. You could conduct a market survey to know what they are searching for and write respectively. Customer interest must come first, only then will they regard your brand.
  2. Make Social Media Content Unique: Never be a copycat. Put in your best to stand out of the crowd. You may get ideas from other people’s write-ups.  Nonetheless, do not follow their style just because you think they are experts. Rather gather apt material, write in a unique sense. When your audience sees relevancy and uniqueness of your content, they will be influenced to read, and even ask for more.
  3. Chain SMM with a Brand Story: Earlier, we emphasized on writing based on your audience’s preference. However, you must not forget the main reason behind writing to attract customers. That reason is to generate traffic and make sales. While entertaining customers, endeavor to usher in your brand stories choosing a wise branding style. Make them know the value of your product or services to encourage them to buy.
  4. Create Social Media Content that Inspires: Customers should cultivate curiosity on just viewing the title of your content. That is what makes them proceed with the content. How stimulating are your titles? Does it have the power to persuade people to scroll down to read your content? Building in curiosity from the introduction of your content is the key factors that tell the audience to proceed.
  5. Create Social Media Stories not Textbooks: Do you remember the good old days at school when you had to read a line repeatedly to understand its contents?? An understanding was quite difficult, wasn’t it? Your social media content shouldn’t be like that. Remember, no customer is ready to spend much time cracking the bone to understand your content. Therefore, write as if you are telling someone a story with an appealing tone and in the way a layman can easily grasp the meaning of your message.

With a combination of the above tips and a seasoned writer, you will be able to come up with the best content available.

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