March 29, 2019 admin

Is RFP the best Idea When Purchasing HRIS Software?

It’s true that RFP makes HR software purchasing process a lot easier. Yet the same is misleading in determining exactly technological solutions right for a business. In most cases, the intricacy of a project may cause one to go for RFP, but reasoning on at its many cons may be off-putting.

 What is HRIS RFP?

The process of drafting a request for proposal for purchasing anHR software is termed request for proposal. During the process, customers’ bidders review the solicitation and submit their opinion for determining the best solution for a company. This process isn’t always the best. Here are a few reasons behind the same.  Read on!

  • The Business Requirements:

It’s unfeasible to fully agree on a business end-to-end functionalities or requirements at the initial stage of purchasing HRIS or any other HR software. With this good reason in mind, it’s easy to see why so many companies deploy HRIS systems, not on the basis of RFP. Changes or adjustment may occur during the implementation process to suit the exact needs of entire departments in your organization.

  • The Vendors’ References:

Prior to accepting any vendors’ references, ensure it can address the specific needs of your business, and not show a list of features and functions that will not suit the business. No one is disputing references, but it has to be done and used at the right time. At the RFP stage, both the vendors and the clients are not equipped with the right information yet. This is best presented during the evaluation process.                                          

  • Cloud-based HRIS are Configurable:

Most modern HR software solutions are configurable in nature. That means you can adjust the system to suit your organization’s cultures and goals. A highly configurable, cloud-based HRIS product enables organizations to take their HRM online and speed up HR processes. When it comes to vendors determining specific system features, they are most likely to give yes or no answers which aren’t based on facts and may not suit your plans.

  • The Total Time:

From the start to finish, the time can’t be ascertained as it takes an effort to create, dispense, assemble, read, and evaluate all the responses carefully to short-list the best. If you decide to go on with RFP, spend adequate time to qualify the document presented, for this will prove a remarkable investment; besides, it helps to select the best organization that genuinely delivers an outstanding solution to their clients.

  • The Price:

Good plans allow the HR software vendors to tailor the features of the software and requests of the company only in estimation. But both implementation and training cost is difficult to ascertain in details with an RFP. Requirements in most cases change as you go through the evaluation process making implementation costs change from the cost estimated at the initial stage.

uHRMS is a product from Urbansoft which helps to revolutionize your workplace, automate repetitive and time-consuming tasks associated with human resources management, and frees up some of the company’s most valuable employees. It also allows the focus to shift to culture, retention, and other highly impactful areas. This can be used as a stand-alone application depending upon customer requirements. Give us a call and we can help you work things out. Contact us

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