How to Get Users Hooked On to SharePoint?

If you’re about to develop a SharePoint, or you’re already in the process of developing one, the questions you may ask yourself are; are my Share-Point features well understood my users? And, how well does my SharePoint benefit my business and my employees?

To get better answers to above questions, let’s identify what SharePoint means!

SharePoint:

It’s a platform where an organization can participate, manage documents, share information, and collaborate to improve one’s or a business’s performance. Down below we have explained how you utilize SharePoint’s features in an incredible way. Keep reading to enjoy!

  1. Make your Brand Appealing:

Your users will be super motivated to use your brand if they find it to be attractive. To make this happen, you need to create the most appealing designs for your SharePoint. Generating new designs and ideas will make your SharePoint users obsess over it.

  1. Keep SharePoint Clean:

A SharePoint with an untidy environment will be irritating and ends up creating a negative user experience for any business. To avoid such feelings, take the time to perform audits, attend to user’s feedbacks, and fix issues from your side.

  1. Train Users to Become More Effective:

Imagine a scenario where you don’t understand a task, then, there’s no way you can perform it right. Similarly, if your users lack the proper understanding of the SharePoint platform provided, including its features, its uses, and its application. It becomes difficult to make the best use of it. Therefore, endeavor to train your SharePoint users to become proficient in its usage.

  1. Be Prepared to Endure:

To enable your users to learn faster and easier, you need to exercise enough patience; so take things one step at a time, and do not be too fast with knowledge transfer. It will take a while for them to fully understand, especially when they are new to the SharePoint platform. There are a sayings “a patient dog eats the fattest meat” Therefore, be patient to achieve an excellent result.

  1. Build Excellent Information Architecture:

To build an excellent information architecture, you need to limit the number of options you present to your users; to avoid leaving them in a state of confusion. Ensure that the information is architecturally logical. Why? Firstly, SharePoint users will be able to store, collect, or locate things easily without any enquiring, and secondly, there will be a positive growth and exceptional excitement in the user’s experience.

  1. Find out User’s Needs:

As your users use SharePoint daily, they may find out new aspects or difficulties that they face in their daily use of the SharePoint platform. To enable them to perform better, you need to find out the issues they encounter on a day-to-day basis and solve them quickly.  Or a better way is to collect a feedback constantly on how they feel about the system. Feedbacks and surveys help you find the best ways to improve your platform.

The time, efforts & resources you spent to make your SharePoint employees more proficient is never wasted. It does not only benefit your employees but also helps improve your business performance. Therefore, your time starts now! Do not worry about how to make this happen. Urbansoft is here to assist you.

Why do you Need Microsoft SharePoint?

Now that’s an interesting question. Based on experiences shared by Microsoft SharePoint users, we see that MS SharePoint has up-lifted several companies, and has helped them meet their numerous objectives. To put it simply, SharePoint is a platform that organizations can use to increase the efficacy of their business processes.  Whether you operate in a large, medium or small enterprise, you need MS SharePoint for an improved and proficient business administration processes.

To better comprehend why you need MS SharePoint, let’s look at some of its benefits. In addition, we would also like to share on how you can make use of SharePoint’s propositions efficiently to improve your business to an extreme level.

  1. SharePoint for Employee Collaboration:

SharePoint platforms can connect and collaborate your employees on a single work platform, where they can have easy access to information flow, which enables them to work together. As a result, this increases employee productivity and promotes quicker decision making. MS SharePoint removes all reasons for doubt that it will be beneficial to your business as well.

  1. SharePoint to Secure Business Information:

2010 SharePoint contains a special platform through which business information of an organization can be protected from any unapproved use.  For example, permissions to sites, confidential folders, and documents are protected.  You can utilize this platform to secure your data, thereby achieving the purpose of your company’s integrity.

  1. SharePoint in Efficient Content Creation & Management:

The platform SharePoint provides flexibility, allowing business users, and content creators to generate and submit content for approval, manage content efficiently, and scheduled deployment to websites.

  1. SharePoint in Business Customization:

SharePoint programs allow you to create a unique custom feature for your team, enabling them to perform their various daily tasks efficiently, and effortlessly; helping them become even more productive than before.  Custom SharePoint helps you to organize, share and access information from any device. You can also build custom SharePoint features according to the specific needs of your business and your budget too.

  1. SharePoint as an Application:

SharePoint can be accessed as an application on a smart mobile device as well, and provides suitable user-experience. Through the benefits of an efficient user experience of the application on mobiles, your manager can utilize such services for better decision making, in turn generating quick responses to customers and employee’s requests.

  1. SharePoint in Decision Making:

SharePoint’s centralized platform integrated with business intelligence capacities is created to facilitate proficient employee access, for better business decision-making, and also, to provide suggestions and feedbacks. In addition, SharePoint stimulates multiple users to access reports, data, and KPIs from a single centralized location.

  1. SharePoint Speeds-Up Business Activities:

Through SharePoint, the day-to-day business activities like signature approval, document reviews, and approval, tracking business issues, monitoring defects, task reviews, facilities to understand your task better, and opportunities to take corrective action to defects are quickly attended to.

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